On My Early Years in the IB, 2008–2010

Note: This piece belongs to a loose series of reflections on my years working with the International Baccalaureate at Ritsumeikan Uji.

Over the years I have written about various moments and characters from that period — the improbable dinner conversations, the bureaucratic skirmishes, the strange coalition of personalities that somehow managed to build something durable inside a large Japanese school system. Pieces such as On the Eventification of Pre-Identified Incidents, Dr. Fox, and On Good and Great Talkers circle around that same institutional landscape from different angles.

This essay goes further back than those. It describes the early years when the program existed mostly on paper, when the staff could still fit around a single table, and when the whole project balanced uneasily between optimism and administrative chaos.

Looking back now, what strikes me most is not the difficulty of the work itself but the sheer improbability of the outcome. Programs like this often fail quietly long before authorization. The fact that ours did not is largely due to a small group of people who were willing, for a time, to push far harder than their job descriptions required.

This piece is my attempt to record that moment before memory smooths it into something simpler than it really was.

Epigraph

“It’s like a visit to the moon

or to that other star

I guess you’ll go for nothing

if you really want to go that far.”

— Leonard Cohen, Death of a Ladies’ Man


I. The Call-Up

In February 2008 I was called down to the principal’s office at Ritsumeikan Uji.

At that point I had been at the school for several years already. I had started part-time in 2002–03, moved to full-time shortly after, and by 2007 had landed on what I later called the “man under the bridge contract.” The bridge in question was a middleman arrangement run through a broker named Masaki Yasumoto, a classic education-world intermediary. These figures flourish in private school systems: part fixer, part recruiter, part relationship broker.

Masaki was a funny guy. We were friendly in those days. He invited me to his Christmas parties—cheap hotel buffet affairs—and occasionally took me out for yakiniku. I later fell out with him, but that belongs to another story. At the time we were on good terms.

Through Masaki’s bridge contract the school kept me on staff while avoiding a full tenured appointment.

So in February 2008 I was teaching SEL under Mary Walters and a handful of social studies classes. Business Management was still in my future.

That morning Principal Kitamura and Vice-Principal Terada called me in.

We sat on the little sofa chairs in the office.

They pitched me the role of IB Diploma Programme Coordinator.

At the time I knew almost nothing about the International Baccalaureate.

My entire knowledge base consisted of one fact: a school called Katoh Gakuen near Numazu had introduced IB in 1999. That information had come secondhand from Mr. Ogawa, our Head of High School.

That was it.

No workshops.

No training.

No background.

Just the idea.

When they asked if I would take the job, I said yes—on one condition.

I needed a sennin appointment when the bridge contract ended.

Kitamura said we could revisit the matter in a year.

Good enough.

I went home and discussed it with my wife.

The next day I accepted.

I was 34 years old and this felt like my big break.

I was determined to make the most of it.


II. The Principals

When I first arrived at Ritsumeikan Uji in 2002 the principal was Kawasaki.

I barely knew him.

He made speeches at opening ceremonies and graduations but I never interacted with him personally. The gossip around the school was that he was a major power broker in the wider Ritsumeikan system. The other rumor—less flattering—was that he hired office staff based largely on the attractiveness of their legs. Whether true or not, the administrative office at the time did indeed contain several strikingly good-looking employees.

In 2008 Kawasaki left the school and moved to a senior role at Ritsumeikan Suzaku.

Later he attempted to become Chancellor of the entire university system. That campaign became a minor drama inside the organization. My immediate boss at the time, Dr. Fox, supported him, as did another senior administrator, Higashitani.

At one point Kawasaki’s campaign team came to Uji to gather support.

In the meeting room one of the Suzaku representatives looked at me—sitting there in a suit—and said:

“Dr. Fox, we are so happy to have your support.”

Fox was about 65 years old at the time.

I was 39.

But apparently one foreigner looked like another.

It was harmless and genuinely funny.

Kawasaki ultimately lost the election by a handful of votes and eventually left the Ritsumeikan system.


III. The Placeholder

Kawasaki’s successor at Uji was Kitamura.

This appointment shocked everyone.

Kitamura had been Head of the Junior High School and had relatively little senior administrative experience. Overnight he jumped several levels and became principal.

Only later did I learn the reason.

Kitamura was essentially a placeholder.

The real plan was for Shiozaki, a senior administrator who had been on extended medical leave, to return once his health recovered. Shiozaki was nearing retirement age and the system wanted him back in charge before he finished his career.

Kitamura’s job was simply to keep the seat warm.

And to his credit, he did exactly that.

He also gave me my big break.

Years later I saw him again at the Kyoto girls’ Ekiden race on Christmas Eve. He was wearing a worn sweater and looked slightly down on his luck.

I didn’t exactly admire him as a leader.

But I always felt compassion for him.

He took the bullet for the squad.


IV. Hashizume

Another key figure in the early IB story was Hashizume.

Hashizume occupied a strange position.

Officially he was an office administrator.

In practice he was the number two power in the building. All major financial decisions flowed through him.

Every yen connected to the IB project passed through his hands.

His real passion, however, was American football.

He coached the boys’ football team and took the job extremely seriously. Years later he left Uji entirely after being recruited by a major university program in Tokyo.

Dr. Higashitani, who despised him, called the hiring university “idiots and imbeciles” when he heard the news.

Hashizume was also a prodigious drinker.

We went out drinking together exactly once.

It started at ING, the little rock bar in Kiyamachi.

Then we moved to several other bars.

Then it was 3 AM.

Then Hashizume started calling friends who owned additional bars and asking them to stay open.

They agreed.

By the time I finally staggered home it was about 4:30 in the morning.

The next day I was violently hungover.

Pocari Sweat. Miso soup. Saltines.

Nothing stayed down.

By noon I was in the hospital on an IV.

Hashizume, meanwhile, seemed perfectly fine.


V. Terada

The most important administrator in the entire early IB story was Vice-Principal Terada.

Terada had spent fifteen years in the school as a homeroom teacher and grade leader before moving into administration.

When the IB project began he became my direct ally.

Every Tuesday afternoon the school held the Steering Committee meeting.

This was the arena where every IB proposal had to be approved.

My memos would go to Terada first.

He rewrote them in polished Ritsumeikan bureaucratic Japanese and presented them to the committee.

I usually stayed silent.

Terada handled the negotiations.

One day I noticed something interesting.

Whenever someone opposed one of our proposals—especially Ms. Ono, my great nemesis—Terada would cover his mouth with his hand and say something like:

“That is a very good point. We will have to think about that.”

At first I believed him.

Then one day after a meeting I confronted him in a small side room.

He laughed.

“No,” he said.

“We are not thinking about it at all.”

He was simply letting the opposition save face.

That was when I realized I could trust him completely.


VI. Pre-Authorization

Our pre-authorization visit came in May 2009.

The visiting team included Steve Keegan from the IB regional office and Peter MacKenzie, principal of Hiroshima International School.

At that point we barely had a staff.

It was essentially just me and Tim Chanecka, who was helping temporarily until we could hire more teachers.

I had written almost all of the program policies myself—language policy, assessment policy, academic honesty—working largely alone.

The visit went reasonably well.

At one point Keegan left the room and accidentally left his notebook open.

I glanced down.

The only thing written on the page was:

“Stress in the school.”

Fair enough.

We passed pre-authorization.


VII. The Staff

By the time the authorization visit in May 2010 arrived we had assembled an actual team.

The core group looked like this:

  • Me — DPC, CAS, TOK, Business Management, and History
  • Scott — English A and future homeroom teacher
  • Mike — Mathematics, assessment, and scheduling
  • Tomoko Wano — Japanese A and translation powerhouse
  • Nick Sutton — Physics (part-time)
  • Oliver Manlike — Chemistry curriculum design
  • Ayako Kurokawa — Visual Arts

Wano in particular was indispensable. She attended every senior meeting, translated every document, and essentially kept the program alive during its early phase.

Without her we would not have survived.


VIII. The Dinners

During the authorization visit we hosted the visiting team for two dinners.

The first night I chose a small izakaya near Kyoto Station.

Mary Walters had warned me that it was “kind of a greasy spoon.”

But when we arrived Peter MacKenzie looked around happily and said:

“This is great. People usually take us to the fanciest restaurant in town to try and impress us.”

Score one for the hokke and the frosty mugs of beer.

The second dinner took place at Suzaku.

Five of us attended: Shiozaki, Keegan, MacKenzie, a sharply dressed Suzaku administrator with a goatee, and me.

At one point MacKenzie’s wine glass ran empty.

There was no waiter nearby.

So I stood up, walked around the table, and refilled his glass.

When I sat down the Suzaku administrator gave me a small approving nod.

Another quiet point scored.


IX. The August Scare

The visit ended.

Then we waited.

Weeks passed.

By mid-August there was still no decision.

At the time I was in Oregon, visiting my family with Sachie and Hugh.

Instead of relaxing I spent the vacation checking email obsessively.

Finally I contacted Keegan.

A few days later he replied.

There was a problem.

Several of our teachers—including me—did not possess formal teaching licenses in our home countries.

I reminded him that we had discussed this already during the visit.

The Kyoto Board of Education did not require Western-style teaching licenses. They evaluated subject knowledge based on transcripts and TESL credentials.

Keegan agreed.

But Peter MacKenzie was raising objections.

So I pushed back.

Politely—but firmly.

The IB operates in over 120 countries.

Mandatory teaching licenses are not a universal requirement.

Then I gathered examples from elite IB schools in the United States whose hiring requirements explicitly did not require teaching licenses.

After that the objection disappeared.

Two weeks later the decision arrived.

Ritsumeikan Uji was officially granted IB World School status.

The certificate—signed by IB Director General Jeffrey Beard—was hung in the principal’s office.

After months of uncertainty, we finally exhaled.


X. Exhaustion

In truth, by that point I was completely spent.

That summer I had also attended the OACAC conference at Babson College as the school’s overseas college counselor.

I had traveled, networked, presented, and worked almost nonstop.

By the time authorization finally arrived I felt less triumphant than drained.

Not depressed.

Just cooked.

The exhaustion lasted until about November 2010.

After that I rallied.

Because the next great milestone was coming.

In April 2011 we would begin our first actual IB teaching.

But that is another story.


Dedication

For the whole team that carried our little IB program through authorization.

A million thank-yous.

And especially for Vice-Principal Terada.

Note:

On Why I Told the World to Fuck Off for 36 Hours

Subtitle: And Saved My Life in the Process

“So I called you a cab and they called you a hearse,
and I knew what they were talking about.”

— The Mendoza Line, “It’s a Long Line (But It Moves Quickly)”

Note: This piece pairs naturally with my recent essay On the Safe Space (aka Corner Girl). Both pieces are about the small moments that hold us together when we are breaking apart. You can read that piece here.

By 2012 I finally understood what I had been circling back in 2008 without fully naming: the business hotel wasn’t just a neutral space — it was a controlled dissociation chamber. A place where my mind could flatten without collapsing. A room where the world muted itself into CNN-colored soft focus, where time thinned out, where nothing asked anything of me. I didn’t know it then, but all those mid-range rooms — the bland art, the sealed windows, the gentle hum of an air conditioner tuned to the exact frequency of psychic anesthesia — were teaching me a skill I would need later: how to disappear just long enough to come back intact.

So when the pressure finally broke, when I had been working thirty straight thirteen-hour days and felt myself sliding toward the edge of something unnamed, I took the Shinkansen to Tokyo, checked into a business hotel, turned my phone off, and told the world — or most of it — to fuck off for thirty-six hours. And the shocking thing wasn’t that it worked. The shocking thing was realizing I had been preparing for it years earlier, in those identical rooms where the towels were always clean, the windows always closed, and 9-ball was always on.

So I ducked into the nearest konbini and bought a latte from the machine — the one small ritual that still made sense. The warm cup in my hand steadied me just enough to get through the turnstiles. Kyoto Station felt too bright, too full of intersecting lives and needs, the air full of other people’s urgency. I didn’t have the bandwidth to absorb anyone else’s story; I barely had enough for my own. All I knew was that the next Shinkansen to Tokyo was leaving in eleven minutes, and if I didn’t get on it, something in me would snap in a way I wouldn’t be able to walk back. The latte was cooling fast, my hands were shaking, and every part of my body was saying the same thing: Go. Now. Before you say yes to one more thing you don’t have the energy to carry.

Once the room was arranged — bag on the stand, shoes lined up by the door, Pocari Sweat sweating slightly on the desk next to the bottle of red — my whole system downshifted into something like relief. Not joy. Not peace. Just the quiet recognition that, for the next thirty-six hours, my time belonged to me and no one else. I didn’t have to speak. I didn’t have to answer. I didn’t have to hold anything together. All I needed to do was sit on the bed, take a long drink of Pocari, a short drink of wine, and let my body loosen by degrees. It wasn’t dramatic. It wasn’t cinematic. It was just freedom in the smallest, most essential sense: I get to be here, in this room, alone, and the world can wait.

After the first wave of relief, the question always arrived:
Do I go out?
Tokyo was right there.
Akasaka-Mitsuke humming five floors beneath me, restaurants lit up like little stages, the crossing full of men in suits walking fast enough to convince you they knew exactly where they were going. I never did. So I’d sit on the bed and pull up the map — not to plan, but to orient. Izakaya here, ramen there, a bar tucked down some side street with red lanterns and a name I couldn’t pronounce. Nothing fancy. Nothing difficult. Just food, warmth, and maybe one drink that wasn’t red wine from a convenience store. I wasn’t looking for a night out. I was looking for simple movement, the kind that doesn’t require performance or decision-making. A walk, a meal, a seat at a counter. A single beer poured by someone who didn’t know my name and didn’t need to.
That was the whole question every time: stay in the bubble, or slip into the Tokyo night just long enough to remember I was a person.

Stepping out into Akasaka-Mitsuke wasn’t lonely — it was liberating. The air felt different the second the sliding doors breathed me out into the crosswalk light. I wasn’t hiding from anyone. I wasn’t avoiding anything. I was simply off the clock in a way that almost never happened in my real life. No one knew where I was, and for the first time in weeks, that fact didn’t carry a threat or a stain of guilt. It felt clean. It felt earned. I wasn’t missing; I was saving my own damn life by giving it a night without responsibility. The freedom wasn’t dramatic. It was simply this: I could walk in any direction, and every direction was allowed.

Out in the Akasaka night, I felt like the version of myself that gets buried under work and obligation — the real me, the one who just wants to wander and see who’s out, what’s open, what energy the city is holding. I wasn’t searching for anything dramatic. I wasn’t looking for revelation or escape. I was just checking things out — the izakaya with the red lantern, the alley with the quiet bar, the group of people laughing too loud on the corner. Dabbling. Moving lightly. Letting Tokyo show me whatever it wanted to show, without needing to make a night out of it. It was the simplest, purest freedom: explore until something feels right, and stop when it doesn’t.

I walked the Akasaka backstreets the way I always do when I’m in this mode — cutting down alleys, taking long cuts and shortcuts that don’t make geographic sense but feel right in my body. Tokyo is a city you navigate by instinct, not logic. You follow energy. You drift. You take the turn that looks interesting, then the one that feels safe, then the one that’s pulsing with life. Sometimes I’d follow the Google map to the place I thought I wanted to eat, only to walk past it and keep going. Other times I’d catch a glimpse of something through a noren curtain — warm light, the sound of laughter, a chef moving with the right kind of ease — and that would be the signal. It was never about the spot itself. It was about finding the right spot, the one that matched the night’s frequency. And over the course of the evening, I usually did both: follow the algorithm, then abandon it; trust the map, then trust myself.

Eventually I found the place — an oyster bar tucked behind one of those half-lit alleys where Akasaka feels a little European and a little dreamlike. Warm light, wood counter, the soft clatter of shells, and a chef who moved with the kind of quiet competence that settles you the moment you sit down. This was exactly my jam: an oyster platter arranged like a small geography, cold and briny and perfect, a bowl of clam chowder steaming in front of me, and a carafe of white wine that I poured slowly, deliberately, one glass at a time. Spendy, sure — but in this mode spendy isn’t excess. Spendy is permission. Spendy is dignity. Spendy is saying to yourself: I get to take my time with this. I get to have a meal that cares for me back. And in that moment, slurping an oyster with the city humming outside, I could feel the night open around me in the cleanest way.

The white wine hit me in that way good pairings do — not as a buzz, but as a reminder of how people take care of themselves when they’re not drowning. White wine and oysters belong together; everyone knows that, and sitting there I felt myself re-enter that understanding. The pairing wasn’t fancy. It was human. It was the kind of small, civilized pleasure most people allow themselves without thinking, and I’d been so buried under work and obligation that I’d forgotten what that felt like. The red I’d had earlier had already warmed me, softened the hard edges, and now the white layered over it, sharpening the night just enough to make everything shimmer. I was slightly buzzed and buzzing — not out of control, not hiding, just finally aligned with myself again.

I left the oyster bar with that warm, gentle buzz humming through me — the kind that makes Tokyo feel lit from within — and walked until I found the sort of place I always look for on these nights. A spendy cocktail bar: dim lights, bottles arranged like small works of art, a bartender in a crisp vest moving with that Japanese mix of precision and grace that makes you feel taken care of without being noticed. I took a high seat at the counter and ordered something I never drink in real life — a proper cocktail, layered, balanced, spendy. Spendy was the point. Spendy meant: I am worth slowing down for. Spendy meant: no one is waiting, no one is watching, no one needs anything from me. I sipped slowly, letting the night stretch out in front of me like a long exhale, feeling myself settle into the version of me that only Tokyo brings out — curious, quiet, open, free.

The bar I ended up in wasn’t some sleek Tokyo cocktail temple — it was better. Two bartenders from Nepal were working the counter, the kind of guys who’ve lived ten different lives before landing in Japan, commuting in from way out because Akasaka rent is a joke. We talked the way travelers talk when no one is trying to impress anyone — about where they were from, how far they lived, what Kathmandu feels like in winter. I wasn’t performing, just listening, rapping with them in that easy drift that happens when you’re slightly buzzed and buzzing in a foreign city. I ordered red wine — not more cocktails — because that was the right shape for the night, and when I finished my glass one of them poured me another, full to the brim, “for the gentleman.” It wasn’t flirtation. It wasn’t special treatment. It was the small grace of the night saying: You came to the right place. You came at the right time. And you’re not carrying anyone else’s weight right now.

When I stepped back out into the night after the second glass of wine, the whole neighborhood felt like it belonged to me. Not in a macho way, not in a performative way — just in that rare, private way where the city’s pace matches your own and you fall into step with its pulse. Akasaka was quiet but lit, humming but not crowded, and for five or six blocks I felt like I owned a slice of it. My slice. The alleys, the crosswalk glow, the last trains whispering underneath the city — all of it moved around me without touching me. I wasn’t hiding. I wasn’t disappearing. I was just walking back to my faded little hotel in a state of clean, earned sovereignty, knowing the world wasn’t tracking me for once. And for those fifteen minutes, Tokyo wasn’t a megacity. It was mine — exactly the size of the person I was in that moment.

Back in the room — my little faded Akasaka hideout five or six blocks from the bar — I didn’t overthink a thing. I drank more red wine, chased it with Pocari, stripped down to boxers, and let my body fall exactly where it wanted to fall. There was nothing left to hold, nothing left to manage, nothing left to translate. I slept like a baby — a full, unbroken twelve hours, eleven to eleven — the kind of sleep that only arrives when you’ve been carrying too much for too long and finally set it all down in a room no one else can enter. No dreams, no interruptions, no alarms. Just the deep, uncomplicated sleep of someone who gave himself thirty-six hours of mercy and actually took them.

When I woke up around eleven, I felt clear-eyed and ready for more of exactly what the night had been—a continuation of me time. No urgency, no guilt, no one waiting on anything. Just hunger in my stomach and calm in my body. I didn’t rush. I stayed in the room for hours, drifting between the bed and the window, drinking instant coffee, sipping a little more Pocari, scrolling nothing, letting the quiet stretch. I could go out or stay in—either was fine. The whole point was that the day was mine to waste or spend however I wanted. After twelve hours of baby-level sleep, I wasn’t reborn—I was simply functional again. Hungry, steady, grounded, and free.

The next day I was set to return to Kyoto. When it’s time to go, it’s time to go — and the Thin Man cleans up quick. I showered, shaved, packed my bag with the same neat ritual I’d used the night before, and stepped back out into Akasaka like someone who had never been tired in the first place. Before heading to the station I picked up omiyage — the small gesture that makes the return feel seamless — something for the office, something for home. It wasn’t guilt; it was continuity. A way of saying: I left for a day and a half, and now I’m back in the world with all the edges smoothed. By the time I boarded the Shinkansen back to Kyoto, I was already shifting into IB mode — the coordinator, the problem-solver, the guy who keeps the whole thing moving. But now the engine was clean again. The reset had worked. Thirty-six hours alone in a faded Tokyo hotel, oysters, wine, a long sleep, a morning that belonged only to me — and suddenly I could re-enter at full tilt. Not as a martyr. Not as a runaway. Just as myself, restored enough to carry everything again.

Dedication: For Akasaka — whoever designed that little slice of urban order also re-ordered my mind in the best possible way. Thanks there, baby.